Cloud ERP by Business Layers

Guide to the Items/Services/Anything Price List 

Site admin guide: How to build and update the spare parts and labor price list, and what customers see.

What the Price List Does

The price list brings together all the business's spare parts and labor in one table: image, item name, item price, labor price, total and notes. All prices are in shekels and include VAT, and the total is calculated automatically.

It has two modes: admin editing mode, for adding, changing, sorting and hiding rows, and customer view mode, showing only active items with search, images and card view on mobile.

What You Get with the Parts and Labor Price List

  • One price list for parts and labor, with a calculated total for each item.
  • Edit directly in the table - every change is saved immediately.
  • An image for each item - from your computer, by drag and drop, or by taking a photo on your phone.
  • Automatic image compression, so the price list loads quickly.
  • Drag to reorder rows, and hide an item without deleting it.
  • Customer view with search, and on mobile - a card for each item.

Two Modes: Edit and View

⚙Edit ModeAll rows, including hidden ones. Edit, add images, reorder, hide and delete.
👁View ModeWhat the customer sees: active items only, with no editing option.

The total is the item price plus the labor price. A row with the "Shown" toggle turned off remains in the price list but is not shown to customers.

How to Update the Price List, Step by Step

  1. Switch to Edit Mode

    Click the gear icon in the top bar. The eye button returns to the customer view.

  2. Add a Row

    Click "Add Row". A new row is added at the end of the table, with the cursor in the item name field.

  3. Enter an Item and Prices

    Item name, item price and labor price in shekels, including VAT. The total updates as you type, and the change is saved when you leave the field.

  4. Move to the Next Row

    Enter moves to the same field in the next row - convenient for updating prices in sequence.

  5. Add a Note

    Write in the Notes column, such as "includes inner part" or "for G4 model".

  6. Add an image

    Click the image box or drag a file into it. On a phone, choose between taking a photo with the camera and selecting one from the gallery. The image is compressed automatically.

  7. Replace or remove an image

    Click the image to open a larger view with "Replace image" and "Remove image".

  8. Change the order

    Drag the row using the handle on the right. The order is saved automatically.

  9. Hide or delete

    The "Displayed" toggle hides the item from customers. The trash icon deletes the row after confirmation.

Price list columns

Image
Item image. Click to enlarge.
Item
Part or service name.
Item price NIS
Part price, including VAT.
Labor price NIS
Assembly or labor price, including VAT.
Total NIS
Item price plus labor price — calculated automatically.
Notes
Additional information for the customer.
Displayed
Active or hidden from customers. Appears only in edit mode.

Programs related to the price list

item-det-step1.php

Item card — the business's item catalog.

Sales_order_print.php

Sales documents — quote, order, and invoice.

Tips for working with the price list

  • Update prices continuously with Enter — it moves to the same field in the next row.
  • Item currently unavailable — turn off "Displayed" instead of deleting it. This preserves the price and image.
  • Take a photo of the part against a clean white background - it looks better after compression.
  • Before sending it to the customer, check the price list in preview mode (eye button).

FAQs about the Parts and Labor Price List

How do I add an item to the price list?

Switch to edit mode using the gear icon, click "Add Row", and enter the name and prices.

Do the prices include VAT?

Yes. All prices in the price list are in shekels and include VAT.

How is the total calculated?

Item price plus labor price. It updates automatically when either one changes.

How do I hide an item from customers without deleting it?

In edit mode, turn off the "Displayed" toggle on the item's row.

How do I add a photo from my phone?

Tap the photo square and choose "Take a Photo" or "Choose from Gallery".

How do I change the order of the items?

Drag the row using the handle on the right. The order is saved automatically.

What does the customer see?

Only active items: photo, name, prices, total, and notes, with search. On a phone, each item is displayed as a card.

Take me to the price list